Acceptable usage


  • Advertising
  • Agency "9" accounts
  • Cash Advances
  • Cigarettes or Alcohol
  • Consultants or Professional Services
  • Contract Related Services (Maintenance, Rental, Leases, PSC's, Recurring monthly payments, etc.)
  • Deposits (Large purchases, hotel room guarantee, etc.)
  • Drugs (Controlled substances)
  • Flowers
  • Gasoline
  • Gift Cards (exceptions must be approved by the Procurement Card Office in advance)
  • Meals (or any food related vendors – grocery stores, restaurants, caterers, etc.)
  • Music Downloads
  • Onecard Balances (Do not replenish Onecard balance for any reason)
  • To pay Old Invoices (Card should be used for current purchases only)
  • Prepaid Phone Cards
  • Printing (Duplicating at Kinko's and business card orders through FedEx are permissible)
  • Personal Items (Including, but not limited to, coffee, tea, sweetner, creamer, stirrers, facial tissue, snacks, cell phone accessories, music player accessories, headphones, etc.) *Refer to APPM Section 1.3.1 Expense Guidelines*
  • Professional Certifications
  • Radioactive Materials
  • Research Animals
  • Security Systems
  • Transportation (Bus Tickets, Metro Cars, Cab/Taxi Fare, Train tickets, Airfare, etc.)
  • Travel & Entertainment (Hotel Internet Access, and other travel-related expenses via the TAER process)
  • Visa Application Fees (Contact Office of International Students and Scholars (OISS) for details)
  • Water (e.g. Absopure©, Culligan©, Bottled or Dispenser)
  • Wireless Devices (Including, but not limited to: Cell Phones, Smart Phones, PDAs, Blackberry©, Windows© Mobile Phones, Android© Phones, Palm©, iPhone©, iTouch©, iPod©, Zune©, iPad©, any portable music devices or accessories, bluetooth accessories, any other phone accessories, mobile phone software and/or applications, etc.) *Exceptions should be compliant with Section of the APPM.*


  • Membership Dues (Requires Dean/VP prior written approval) *See APPM, Section 1.3.1*


  • Books
  • Building Supplies
  • Computer Supplies (including computers and printers if under your established transaction limit)
  • Conference Registration Fees
  • Duplicating
  • Emergency equipment repairs
  • Gases and Demurrage (e.g. Metro Welding)
  • Office Supplies
  • Postage, delivery and courier services
  • Reprint charges (Copies of Journal Article. Not to be confused with the reorder of a previous printing job.)
  • Research Supplies (Biological, chemical and scientific)
  • Small electronic equipment and appliances
  • Software - Desktop or Laptop Software (Prepackaged and for University use only)
  • Subscription Fees

*Contact the Procurement Card Office for further clarification if the item/service does not appear above.*

Updated 04/16/10

Procurement & Strategic Sourcing