The following page provides information on and unacceptable goods or services when considering use of your Procard. Scroll down for more information or click on one of the following links:
PROCARD UNAUTHORIZED / UNACCEPTABLE USE:
- Advertising
- Agency "9" accounts, unless approved in advance by Fiscal Operations
- Cash Advances
- Cigarettes, Alcohol, or any Vaping Products
- Consultants or Professional Services
- Contract Related Services (Maintenance, Rental, Leases, PSC's, Recurring monthly payments, etc.)
- Deposits (Large purchases, hotel room guarantee, etc.)
- Drugs (Controlled substances)
- Flowers
- Gasoline
- Meals (or any food related vendors grocery stores, restaurants, caterers, etc.)
- Music Downloads
- Onecard Balances (Do not replenish Onecard balance for any reason)
- To pay Old Invoices (Card should be used for current purchases only)
- Prepaid Phone Cards
- Printing (Duplicating at Kinko's and business card orders through FedEx are permissible)
- Personal Items (Including, but not limited to, coffee, tea, sweetner, creamer, stirrers, facial tissue, snacks, cell phone accessories, music player accessories, headphones, etc.). Refer to APPM Section 1.3.1 Expense Guidelines
- Professional Certifications
- Radioactive Materials
- Research Animals
- Security Systems
- Transportation (Bus Tickets, Metro Cars, Cab/Taxi Fare, Train tickets, Airfare, etc.)
- Travel & Entertainment (Hotel Internet Access, and other travel-related expenses via the TAER process)
- Visa Application Fees (Contact Office of International Students and Scholars (OISS) for details)
- Wireless Devices (Including, but not limited to: Cell / Smart Phones, PDAs, Tablets, any portable music devices or accessories, bluetooth accessories, any other phone accessories, mobile phone software and/or applications, etc.) Exceptions should be compliant with Section 1.3.1.4 of the APPM.
PROCARD CONDITIONALLY ACCEPTABLE USE, REQUIRING SPECIAL APPROVAL:
- Computer & Printers (Requires advance C&IT written approval) See APPM, Section 9.8
- Membership Dues (Requires Dean/VP prior written approval) See APPM Section 1.3.1
- Software - Desktop or Laptop Software - single user licenses or subscriptions (Requires advance C&IT written approval) See APPM, Section 9.8
PROCARD CONDITIONALLY ACCEPTABLE USE, REQUIRING APPROVAL FROM THE PROCARD OFFICE:
- Food Items (must be approved by the Procurement Card Office in advance)
- Gift Cards (must be approved by the Procurement Card Office in advance)
- Water (e.g. Absopure, Culligan, Bottled or Dispenser) - (must be approved by the Procurement Card Office in advance)
- Books
- Building Supplies
- Computer Supplies (not including computers and printers - See Conditionally Acceptable Use)
- Conference Registration Fees
- Duplicating
- Emergency equipment repairs
- Scientific Gases and Demurrage (e.g. Metro Welding)
- Office Supplies
- Postage, delivery and courier services
- Publication or Magazine Subscription Fees (online and hard copy)
- Reprint charges (Copies of Journal Article. Not to be confused with the reorder of a previous printing job.)
- Research Supplies (Biological, chemical and scientific)
- Small electronic equipment and appliances
Please contact the Procurement Card Office for further clarification if the item or service does not appear above.
Updated 10-22-2024